Opinion
Opinion By: Jack Conway, Attorney General; James M. Herrick, Assistant Attorney General
Open Records Decision
The issue presented in this appeal is whether the Department of Corrections violated the Open Records Act in its disposition of the open records request of Green River Correctional Complex inmate Uriah Pasha. In his request dated November 13, 2012, Mr. Pasha requested "[a] copy of Uriah Pasha # 092028 Appeal to Classification Branch Manager from Warden Gregory Howard's concur with LLCC October 26, 2012 Reclassification decision; and, the Classification Branch Manager's Response thereto." The date-stamped copy in the record indicates that the request was received by the Department on November 26, 2012.
On November 27, 2012, Offender Information Specialist Traci Wilson sent Mr. Pasha a copy of the requested records "with exception of the Classification Branch Manager's response which could not be located in your offender file." Mr. Pasha's appeal, received by this office on November 29, 2012, asserts that no response was received from the Department. We presume from the timing that the response and the appeal crossed in the mail, and consider this appeal moot with regard to the records that have actually been provided. 04-ORD-046; 03-ORD-087; OAG 91-140.
On December 4, 2012, Amy V. Barker, Assistant General Counsel, Justice and Public Safety Cabinet, advised that the one remaining document, the response of the Classification Branch Manager, was not generated until November 28, 2012, and therefore did not exist as of the time the Department responded to Mr. Pasha's request. A public agency cannot afford a requester access to a record that it does not have or that does not exist. 99-ORD-98. The agency discharges its duty under the Open Records Act by affirmatively so stating. 99-ORD-150. While Mr. Pasha is free to make a new request for the document that was subsequently created, we find that the Department complied with the Act in its disposition of his November 13 request.
A party aggrieved by this decision may appeal it by initiating action in the appropriate circuit court pursuant to KRS 61.880(5) and KRS 61.882 . Pursuant to KRS 61.880(3), the Attorney General should be notified of any action in circuit court, but should not be named as a party in that action or in any subsequent proceeding.
Distributed to:
Uriah Pasha # 092028Amy V. Barker, Esq.
2012
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