Request By:
James G. Hodge, Esq.
308 Legal Arts Building
200 South Seventh Street
Louisville, Kentucky 40202
Opinion
Opinion By: David L. Armstrong, Attorney General; Thomas R. Emerson, Assistant Attorney General
This letter is in response to recent letters submitted by you and Kimberly K. Greene, Esq., concerning OAG 85-136, dealing with an appeal to this Office under the Open Records Act.
In that opinion this Office concluded in part, at page four, as follows:
"It is therefore the opinion of the Attorney General that public inspection of the charges and complaints which spawned an investigation relative to the fire district's Fire Chief should have been permitted since the fire district's Board has concluded its investigation of the matter and made a determination concerning those charges and complaints . . . ."
After reviewing Ms. Greene's letter of request for an opinion under the Open Records Law, it was our understanding at that time that the complaints filed against the Fire Chief had been discussed by the Board of Trustees at their September 1985 meeting at which the Board voted to discharge the Chief from his position as Fire Chief. Furthermore, she maintained that the Board of Trustees had taken final action on the charges and complaints.
While apparently there is no dispute as to the applicable law and its general interpretation and application, there is a dispute as to the facts surrounding this particular matter and whether a final decision has been reached by the Board of Trustees relative to the charges and complaints filed against the Fire Chief.
Following the release of OAG 85-136, you contacted this Office relative to that opinion and in your letter of November 1, 1985, you said in part:
"Your opinion notes that such charges and complaints are exempt from public inspection until the investigation which they spawned has been completed. OAG 85-136 was rendered under the mistaken belief that the board of trustees had taken a final action with respect to the complaints and charges filed against Fire Chief Baker. In fact, the board has not at this time taken final action on these charges and complaints. The board's decision at the September, 1985 meeting, referred to by Ms. Greene in her letter to you, was merely to not review Chief Baker's probationary contract; the charges and complaints filed against Chief Baker were not acted upon."
In her letter to this Office, dated November 5, 1985, Ms. Greene stated that at the conclusion of the September 1985 meeting at which the board of trustees voted to discharge Fire Chief Baker, the chairman of the board said to a reporter that the complaint and charges filed against the Chief contributed to his dismissal.
In your letter of November 8, 1985, to this Office you said Ms. Greene is incorrect in concluding that the board of trustees acted on the charges against the Chief based upon the reporter's conversation with the chairman of the board of trustees. You enclosed a copy of the minutes of the September 1985 meeting documenting the Chief's termination based upon his probationary contract. You state that no action was taken on the charges filed against him and the charges are still the subject of negotiations between the counsel for the parties involved.
On the basis of the additional facts set forth in your letters to this Office, dated November 1, 1985, and November 8, 1985, it is our opinion that the portion of the determination in OAG 85-136, dealing with the public inspection of the charges and complaints filed against the Fire District's Fire Chief, will have to be modified. Since the facts and materials supplied subsequent to the rendering of OAG 85-136 indicate that the board of trustees have not yet made a final determination relative to the charges and complaints filed against the Fire Chief, such charges and complaints need not at this time be made available for public inspection. When the board of trustees make a final determination relative to the charges and complaints filed against the Fire Chief, then those items must be made available for public inspection.
As required by statute a copy of this opinion is being sent to the requesting party, Kimberly K. Greene, Esq., and she has the right to challenge it in circuit court pursuant to KRS 61.880(5).
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